Cancellations
If a cancellation is necessary, please notify the reserved venue as soon as possible.
Cancellations can be submitted via our virtual reservation system or online form:
| Rooms | Cancellation and No Show Rates |
|---|---|
| Cancellation: $500 if within 90 days (Departments) Cancellation: $800 if within 60 days (Departments) / $400 if within 60 days (Student Orgs) Cancellation: $1,000 if within 30 days (Departments) / $500 if within 30 days (Student Orgs) No show: Cost of estimate provided. |
| Cancellation: $500 if within 60 days (Departments) Cancellation: $800 if within 30 days (Departments) / $250 if within 30 days (Student Orgs) |
| Cancellation: $300 if within 30 days (Departments) / $150 if within 30 days (Student Orgs) No show: $200 or cost of estimate provided |
| Cancellation: $50 if within 30 days No show: $75 |
| Cancellation: $50 if within five days (Departments) / $25 if within five days (Student Orgs) No show: $25 |
Additional Information:
- In addition to processing charges, costs for audio/visual equipment and set-up charges are levied for cancellations that are submitted late.
- Please note that two or more "no show" violations may result in lost reservation privileges.
Rain Site Policies and Fee Structuring
The University Unions understands that planning outdoor events necessitates the need for locating and reserving a viable rain site in the event of inclement weather. We have arrived at the following policies and fee structures, to satisfy our need for maximum utilization of our spaces for the benefit of all while minimizing the associated costs to groups who require short notice for weather-dependent room cancellations:
Option one:
- Once a room has been reserved as a rain site, that space can no longer be booked for other events. For that reason, if a rain site is no longer needed, the following charges will be levied for cancellations:
|
Rooms |
Rain Site Cancellation Rates |
|
$100 if within 30 days $250 if within 14 days |
|
$100 if within 30 days $250 if within 14 days |
|
$100 if within 30 days $250 if within 14 days |
|
$25 if within 2 business days |
Option two:
For groups not wishing to incur any rain site charges, option two is available and would be based on room availability less than fourteen days in advance of the rain site event date. If this were confirmed, cancellation fees could be waived. The University Unions would require, however, at least one day's notice if the room were not to be utilized, without which a $100 charge would be due, associated with the labor costs incurred in room set up efforts.